PAA 2011 National Convention

Code of Conduct

Dear Fellow Cretans,

When rules and guidelines are clearly defined, real and potential problems are eliminated. Please understand that all of us know that the majority of convention participants do not require any rules, yet a very few may disrupt the convention for the majority. These guidelines will only assist us in keeping this convention orderly, without incident and in an atmosphere of family participation. Please assist us in letting everyone know that the spirit of this Code of Conduct is positive and for the well being of our Association and its membership. All individuals upon arriving at the convention will be required to sign the CODE OF CONDUCT policy.

Thank you for your cooperation.

Respectfully submitted,

42nd PAA NATIONAL CONVENTION COMMITTEE

As a condition of participation, the guidelines below will be strictly adhered to by all participants at the 42tnd PAA/PYA National Convention.

Scope	All participants as Orthodox Christians, PAA members and PYA members who participate in this convention are expected to exemplify the highest moral and ethical conduct at all times In the event any participant or group violates the rules or guidelines, it may lead to expulsion from the convention site at the violators’ expense.
Guideline	All participants agree to conduct themselves in a manner consistent with the highest moral and ethical standards befitting our church, PAA and the PYA. This behavior includes but is not limited to: any alcohol consumption by a minor, excessive drinking by any person over 21 years of age, loud obnoxious and disorderly conduct, damage to property and general non-cooperation with the PAA, PYA and hotel convention authorities.
Rules	1. No minor 17 years or younger, as mandated by the Miami convention is allowed at the convention without a parent. Guardian, older brother/sister, relative, etc., does not suffice. 2. Any and all damage of property will be paid in full by the person or persons causing the damage. Property damage may result in expulsion from the convention. 3. Alcohol – Consumption of alcoholic beverages involving minors, as defined by the laws of Florida (21 years of age) where the convention is being held, or any related function is strictly forbidden and could result in automatic expulsion. 4. Smoking – Smoking by under-age participants at the convention or any related function(s) is prohibited. 5. Drugs – Illegal drug use is strictly prohibited by any participant of any age at the convention or any related function(s) and could result in automatic expulsion. 6. Any adult contributing to the delinquency of a minor by providing alcoholic beverages or other forms of illegal drugs will be evicted from the convention and the hotel properties. 7. Excessive familiarity – Any time young ladies and young men gather, there is a temptation to bend the rules on room visitations while at the hotel. This is strictly discouraged without proper supervision. 8. Property damage – Damage to personal or public property of any kind is strictly prohibited and is the sole responsibility and liability of the persons engaged in such acts. Damage to any property, however minor, will result in expulsion and immediate payment of damage in full. 9. Disrespect – Any disrespect shown to clergy, a fellow Cretan, hotel/convention staff, or any other individual shall not be condoned. 10. All attendees are required to show their bracelet/wristband upon the request of any convention or security personnel. Failure to do so will also be considered a violation of the Code of Conduct.

Scope

All participants as Orthodox Christians, PAA members and PYA members who participate in this convention are expected to exemplify the highest moral and ethical conduct at all times

In the event any participant or group violates the rules or guidelines, it may lead to expulsion from the convention site at the violators’ expense.

Guideline

All participants agree to conduct themselves in a manner consistent with the highest moral and ethical standards befitting our church, PAA and the PYA.

This behavior includes but is not limited to: any alcohol consumption by a minor, excessive drinking by any person over 21 years of age, loud obnoxious and disorderly conduct, damage to property and general non-cooperation with the PAA, PYA and hotel convention authorities.

Rules

1. No minor 17 years or younger, as mandated by the Miami convention is allowed at the convention without a parent. Guardian, older brother/sister, relative, etc., does not suffice.

2. Any and all damage of property will be paid in full by the person or persons causing the damage. Property damage may result in expulsion from the convention.

3. Alcohol – Consumption of alcoholic beverages involving minors, as defined by the laws of Florida (21 years of age) where the convention is being held, or any related function is strictly forbidden and could result in automatic expulsion.

4. Smoking – Smoking by under-age participants at the convention or any related function(s) is prohibited.

5. Drugs – Illegal drug use is strictly prohibited by any participant of any age at the convention or any related function(s) and could result in automatic expulsion.

6. Any adult contributing to the delinquency of a minor by providing alcoholic beverages or other forms of illegal drugs will be evicted from the convention and the hotel properties.

7. Excessive familiarity – Any time young ladies and young men gather, there is a temptation to bend the rules on room visitations while at the hotel. This is strictly discouraged without proper supervision.

8. Property damage – Damage to personal or public property of any kind is strictly prohibited and is the sole responsibility and liability of the persons engaged in such acts. Damage to any property, however minor, will result in expulsion and immediate payment of damage in full.

9. Disrespect – Any disrespect shown to clergy, a fellow Cretan, hotel/convention staff, or any other individual shall not be condoned.

10. All attendees are required to show their bracelet/wristband upon the request of any convention or security personnel. Failure to do so will also be considered a violation of the Code of Conduct.

Wristband Policy

All individuals attending the convention will be required to sign the wristband policy:

• A wristband with a unique identification number is required for admission to all events
and activities throughout the week.

• Only guests with wristbands will be allowed into the meal functions that will be held at the Trade Winds Hotel and Resort.

• All individuals must keep their wristband on the entire week.

• Anyone possessing a broken or defaced wristband (in which the unique identification
numbers cannot be read) will not be allowed into the events/meals.

• Those with broken band must get a replacement band. To receive a replacement
wristband, you must produce your original band. Without the original band you will NOT receive a replacement.

Refunds and Transfers

Refunds due to cancellation for unforeseen events beyond “normal” control are subject to a $25 processing fee. Refund requests must be submitted by June 10, 2011.

Convention registrations are not transferable in any manner.

Name (print)__________________________ Signature_______________________

Date______________________

WAIVER OF LIABILITY

Each PAA Youth member and Parent/Guardian of any PYA Youth member under the age of 21and their guest(s) attending any PAA sponsored event, meeting and/or dance, is required to consent to the following conditions and Release/Waiver of Liability as a condition of participation. The Participant and Parent/Guardian (on behalf of the Parent/Guardian and minor Participant) waive any and all rights and claims for damage(s) or other actions which may arise against the Pancretan Youth Association and/or the Pancretan Association of America, including but not limited to any and all injuries, damages or illnesses that may result related to the event. The Participant and Parent/Guardian (on behalf of the Parent/Guardian and minor Participant) hereby expressly release and discharge the Pancretan Youth Association and the Pancretan Association of America from any and all such claims, and agree to indemnify and hold harmless the organizations, including their officers and members, for any and all damages attributable to conduct or nonfeasance; and the Participant and Parent/Guardian hereby expressly assumes the risk of entering the premises and of taking part in any activities; and further agree to abide by the following conditions of participation:

1. There shall be no consumption, distribution or possession of any alcoholic beverage from or to
any person under the age of 21, pursuant to Federal Law;

2. There shall be no consumption, distribution or possession of any controlled substance(s) or
illicit drugs at any PYA/PAA sponsored event, including but not limited to hotel rooms provided
by the PYA/PAA;

3. Any member/participant engaging in reckless, negligent, assaultive or destructive conduct
shall be subject to immediate removal/ejection from the event(s);

4. Each member/participant agrees to abide by all applicable local, state and federal laws;

5. Any member/participant who engages in any reckless or negligent conduct resulting in
personal or property loss(es) shall be solely and individually accountable for any and all damage
(s);

6. Each member/participant hereby holds the Pancretan Youth Association and/or the Pancretan
Association of America harmless for any loss(es) or damage(s) as a result of unlawful, reckless
or negligent conduct;

7. Each member/participant under the age of 18 must obtain parental consent (signed below by
parent or legal guardian), prior to any participation in PAA-sponsored event(s);

8. Each member/participant who reserves room(s) provided by the PYA shall provide a valid
credit card to the hotel; and any damage resulting in such persons’ room shall be apportioned
equally among each member/participant staying at such room.

I, the undersigned below, have read and agree to the above terms as a condition of my participation in the PAA event to be held:

EVENT NAME: 42nd National Pancretan Convention

EVENT DATE: June 24 – July 1, 2011

__________________________________ __________________________________
NAME NAME OF PARENT/GUARDFIAN

__________________________________ __________________________________
ADDRESS ADDRESS

__________________________________ __________________________________
CITY, STATE, ZIP CODE CITY, STATE, ZIP CODE

__________________________________ __________________________________
PARTICIPANT SIGNATURE SIGNATURE OF PARENT/GUARDIAN

__________________________________ __________________________________
TELEPHONE NUMBER TELEPHONE NUMBER

Pancretan Association of America

National Convention

June 24 - July 1, 2011